Coordinator

You can suggest a date to colleagues and find out their interest before you book a final number of teams.

For example, print out the notice below and post it in a central location.

Choose the day you want to participate and if you want space in a tent, check with Stafettelt first to make sure there are still tents available that day. Tents often sell out quickly.

Please note that if you want space in a tent, your registration requires two separate bookings:

• Team booked and paid at Sparta
• Tent incl. table/bench is booked and paid for at Stafettelt

Read more on the page about tents (link below).

The number of teams is binding, but you can adjust the distribution between walk and run teams in your team profile until August 5, 2025.

A snack box is included for your team booking. One box per team. The snack box contains some sweet and salty snacks and includes 5 x vouchers for a beverage.

You need to arrange and bring your own food if you need additional food.

Easy with relay menus
We encourage you to buy a relay menu for 5 people from Joe & The Juice, Meyers or OLIOLI on site. This saves you from shopping and washing up, while minimizing barbecue mess, food waste and waste.

Remember to inform your food supplier
If you are responsible for arranging food yourself, remember to inform your supplier about applicable rules regarding driving, time of delivery, etc. See guidelines and our recommendations regarding. grill on the Food & grill page.

Beverages
Read more about the options for beverages, your own draft beer system, etc. in the link below. Please note that there is no water in Fælledparken.

Uniform running shirts are not mandatory, but many teams prefer to walk or run in similar running shirts.

We encourage you to reuse any race shirts you may have and leave out the year etc. so they can be used year after year.

See our partner LØBEREN’s special DHL Relay offer in the link below. On page 2 in this you will find a link to the contact form.

Remember that LØBEREN must receive your order no later than August 5.

By August 5, 2025 at the latest, you must have updated the info on your team profile.

Please check that we have the correct address to send the start numbers to, that the distribution between walk and run teams is correct, etc.

Find good colleagues/helpers who will help with the practicalities of the day so you’re not on your own:

Preparing the tent for your colleagues, picking up snack boxes and any food on site, organizing waste sorting in the tent, cleaning up the tent in the evening, etc.

One week before:

• Remind your colleagues that it’s almost time for DHL Relay Copenhagen. Send them a link to the DHL Relay website in Danish and English.
• Tell them about the savings on transportation by buying DOT’s special event ticket, that they can rent a locker for luggage storage, that they can download the app and find your tent location, etc.
• Let them know that they can see their start time and map of the site in the app and on this site.

Approximately one week before your participation, you will receive bib numbers for all participants and one baton per team with DHL.

You can offer your colleagues to stop by to pick up their bib numbers (and maybe running shirts) when you have received them. Of course, you can also choose to hand them out in Fælledparken on the day.

If bib numbers do not arrive
If you don’t receive your bib numbers, you don’t need to call or write if you are fewer than 25 teams (corresponding to a maximum of 125 participants). You can easily pick them up on the day at Sparta’s information desk (at the snack box distribution) from 16:30.

More than 25 teams?
If you are more than 25 teams (corresponding to at least 125 participants) and have not received your start numbers in time, please contact us at [email protected] before the day of your participation. So we can help you with the missing start numbers and baton.

Do some group training with colleagues to get ready for the DHL Relay Copenhagen. Maybe meet up for brisk walks after work or during your lunch break?

If you’re running, you can keep each other on track by following our “Get ready for 5 km in 7 weeks” program, which is designed for both beginners and more experienced runners.

If you start the program before you go on summer vacation, you’ll be ready in August. Have a great trip!

Your tent will be ready for you at 15:00 on the day of your participation. You can decorate with flags, banners etc. Confetti is not allowed. You can also bring speakers etc. but please be considerate of your neighbors.

Remember the rules for when and how you can bring deliveries into Fælledparken on the day. Read about the rules on this page.

Pick up your snack boxes (unless you have opted out) at 16:30-20 in the Sparta pick-up tent, located close to the main entrance and start/finish for the runners.

You must present the snack box voucher sent to you by email in the week prior to your participation. You do not need to print it.

Please note that we will automatically deliver the snack boxes to your tent if you need more than 50 snack boxes.

If you haven’t already handed out bib numbers, baton and any running shirts from home, announce a time when colleagues can collect them (and maybe running shirts) in your tent/area.

We encourage you to sort waste in the tent. Please bring your own racks/buckets and signs for the fractions you want to sort into.

We provide bags in the snack box for sorting residual waste, food waste and plastic.

You can drop off waste at one of the many Recycling Spots on site.

Here you can drop off plastic/food and beverage cartons, food waste, clean cardboard, metal, glass, residual waste and washable mugs from the bars.

Please leave cardboard in a pile in the tent and our crew will remove it later.

Leave the tent tidy and in the same condition as you received it.

However, you can leave a pile of cardboard packaging in the tent. Our cleanup crew will deliver it for recycling.

From 22:00, Fælledparken will be open for vehicles again if you need to pick up something in the tent.

The official program in Fælledparken ends when the last runner has finished at approximately 21:30.

From here you are welcome to continue the socializing in the tents at your own risk and with consideration for our neighbors in Østerbro.

The tent must be left clean and ready for the next day’s participants.

Find results and photos the day after your participation here.

Have you lost or found lost property in Fælledparken? Stop by Sparta’s information tent in Fælledparken, where we also hand out the snack boxes (close to the main entrance and start/finish for the runners).

After the relay, lost property will be located at Sparta, Gunnar Nu Hansens Plads 11, Østerbro.

You can write to us at [email protected] and ask if we have found what you have lost.

As a coordinator, you will receive regular emails from us with info, reminders about deadlines etc.

Share them with your colleagues if you think they should receive them too.